Tuesday, January 20, 2009

2009 January Minutes

Charlotte Council of Garden Clubs

Charlotte Herb Guild

January 13, 2009


At 7:45 pm Mary Beth Collins called our January business meeting to order and gave a special thank you to hostesses Cathy Tolman and Meredith Olan for the over the top refreshments.

There were no visitors, however Dixie Spivey introduced new member Louise Hoard who has fulfilled her requirements for membership.  Welcome Louise!

 Minutes of the November meeting stand as distributed. Treasurer Dixie Kelly reported a beginning balance on 11/11/08 of $14, 644.55; total expenses of $282.02; deposits of $22.00, and ending balance on 01/13/08 of $14, 384.53. 

Mary Beth reported that the Executive Board nominated the following slate of officers for 2009-2010: 


Dana DeBellis


Lara Barnett


Dixie Kelly

Recording Secretary

Theresa Nardi

Membership Secretary

Shirley Patton

Program Co-Chairs

Brenda Dills and Patti Harlan

Newsletter Editor

Margie Orell

There were no additional nominations from the floor, and Judy Powell moved to accept the slate of officers.  Members unanimously approved.  New officers will begin their terms on March 1st.

Membership Chair Dixie Spivey announced that the February newsletter will have a two page form for members to fill out and submit along with dues. The cut-off date for filling out the form and paying dues is the March meeting. . 

Cookbook Chair Jennifer Warner has ten boxes of cookbooks and asked for volunteers to help store some of these.  Meredith, Mary Beth and Mary Ann volunteered to help.

 Garden Club liaisons Ann Baldwin and Cathy Tolman reported excellent programs available at 10:45 am at the Council House.  Upcoming programs include Landscape/Hardscape Design on February 25; Flower Arranging on March 25; and Pocket Planters using strawberry jars and herbs on April 22.

Tea Party Chair Judy Powell asked members to RSVP to our tea party. The theme of the tea is Celebrating Mother Nature.  Judy also announced a craft day for tea party planners at 1:00 pm on January 24 at Mary Beth's home at 2024 Bucknell Avenue.

There was no old business. New business included Dixie Kelly's clarification of responsibilities regarding our Guild funds.  Dixie noted that we always work within a budget, and that we have fixed expenses each year. Some of those include the following:

Order for cookbooks

  • Garden Council and NC Garden Club dues  
  • Scholarship donation for the Davidson Horticultural Symposium
  • Accounting fees, income tax, sales tax
  • Historian and photography expenses
  • Newsletter expenses (stamps, paper)
  • Expenses for programs, speaker fees
  • Potluck Supper paper goods
  • Tea Party expenses
  • Farmers Market expenses

Income is generated largely by sales from the cookbook  and two farmers markets as well as member dues. The 2008-2009 budget is a deficit budget because of the cookbook order. Mary Beth suggested that the Executive Board consider keeping a fixed amount of money in reserve. Dixie will be glad to answer questions about the budget and reimbursements.

Patti and Brenda recorded member’s suggestions for programs for the coming year. Members indicated their interest by placing stickers by the suggestions that were most appealing.  Suggestions included:

  •  Garden at Nunnencamp house, off Carmel
  • Speaker and organic gardener Jack Baucom
  • Catered meal for members
  • Slow food potluck with Grateful Growers
  • Lavender Farms in Raleigh or Burnsville
  • Farm in Black Mountain
  • Tour of historic Brattonsville, SC
  • Tour of Farrington Village, Pittsboro, NC
  • Candlelight tour of the Biltmore House, Asheville, NC
  • McGill Rose Garden in May 2009
  • Haskell Eargle to do arrangements with herbs
  • Visits to the Botanical Gardens at UNC Chapel Hill, Botanical Gardens at UNC Charlotte, Botanical Gardens in Asheville, and the Daniel Stowe Botanical Gardens
  • A speaker on recycling
  • A speaker on composting and watering
  • A service project for a non-profit group, like planting an herb garden
  • A presentation on edible landscapes using berries and ornamentals

Hospitality Chair Linda Ferguson passed a sign-up sheet for the 2009 and 2010 monthly meeting refreshments.  She noted that at the Potluck Supper the Guild covers the cost of the paper products, however, members pay for meeting refreshments and serving items. She asked that hostesses remember to email recipes to Marge or leave them on the table.  She reminded hostesses to protect the tables from water and heat damage.  There will be more detailed guidelines for hostesses available with the newsletter.

President-elect, Dana DeBellis, handed out a short survey asking for new ideas or changes to improve the Guild.

The meeting concluded with Mary Beth and Lara giving out great door prizes.  Everyone received a prize to take home. The meeting was adjourned at 9:15 am.

Respectfully submitted, 

Pat Lookabill

Recording Secretary



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